Difference between digital timesheets and paper timesheets

24 Oct 2023


In today's fast-paced world, time management is of utmost importance. Proper time management not only helps increase productivity but also ensures that deadlines are met. Keeping track of employee work hours is a crucial aspect of managing time. In the past, paper timesheets were the norm for tracking employee hours. However, with the advancement of technology, digital timesheets have become increasingly popular. In this blog, we will discuss the difference between digital timesheets and paper timesheets.

Difference between Digital Timesheets And Paper Timesheets:

Accessibility: With paper timesheets, employees need to be physically present in the office to submit their hours. On the other hand, digital timesheets can be accessed from anywhere with an internet connection. 

Accuracy: Paper timesheets are prone to errors and omissions, such as incorrect entries and missed hours. Digital timesheets, however, automatically calculate employee hours and eliminate the need for manual calculations. 

Accountability: With digital timesheets, each employee has their own unique login credentials, making it easier to identify who entered which hours. With paper timesheets, it can be difficult to track who submitted their hours and when. 

Security: Paper timesheets can be lost, stolen or damaged, compromising the security of employee information. Digital timesheets, on the other hand, are encrypted and can only be accessed by authorised personnel. 

Time-saving: Digital timesheets save time by eliminating the need for manual data entry and calculations, making it easier for managers to review and approve employee hours. 

Accessibility of historical data: Digital timesheets maintain a historical record of employee hours, making it easier to track trends and identify patterns. This information can be useful for forecasting and budgeting. 

Flexibility: Digital timesheets are highly flexible, allowing employees to submit their hours on a variety of devices, including smartphones, laptops, and tablets.

Final Thoughts

Digital timesheets are a more secure, efficient, and accurate method of tracking employee work hours than paper timesheets. They save time, increase accountability, and provide a more detailed historical record of employee hours. If you're still tracking time and attendance manually, it's time to switch to digital timesheets.